Legal Assistant – J-1726

JOB DESCRIPTION:
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Reporting to the Lawyers and Support Staff of the firm, a Legal Assistant will have the responsibility of backing up teams with the highest needs.  Careful training and the appointment of a buddy during your initial onboarding will ensure a smooth induction to the firm’s legal assistant processes.

With a focus preforming administrative file duties, the below responsibilities are detailed, but not limited to:

  1. Regularly undertake instructions from the firm’s digital platforms as assigned.
  2. Follow the directions of lawyers and staff to maintain a high level of client service by carrying out all tasks on client legal files. Carefully follow the instructions by completing every task indicated by email or via action sheet.
  3. On an action sheet, once a task is complete insert your initials, date and indicate time spent in the allocated spaces on the action sheet;
  4. Ensure you do not return any incomplete action sheets or sign off when a task as not been completed in full;
  5. Communicate any incomplete tasks or queries via email to the file to your appointed team or the legal assistant;
  6. Refer to your appointed  team if you are unsure of any instructions prior to submitting your completed work;
  7. Diarize any tasks to be followed up using Microsoft Outlook and cc the relevant team
  8. Proofread all material prior to presentation, ensuring grammar and punctuation is flawless and all necessary attachments are included;
  9. Where possible, inform teams you have capacity to provide back-up administrative support in other areas of our law firm; and
  10. Perform all other administrative tasks and projects as assigned by the firm and the members of the legal and support teams.

 

EXPERIENCE / QUALIFICATIONS

  • Administration, Business Process Outsourcing (BPO) and Data Entry experience highly desired

 

SKILLS

  • Advanced English proficiency (written and spoken)
  • Intermediate computer skills (Microsoft outlook, excel, word, internet, access database)
  • High accuracy with data entry/typing.

 

CHARACTER

  • High attention to detail, thorough, and self-motivated
  • Excellent Time Management
  • Friendly and positive attitude
  • Sense of ownership and pride in your performance and its impact on company’s success.
  • Timeliness and quality of client service delivery.