This role is responsible for the provision of expert and accurate bookkeeping services to manage the internal accounts for the client. The role responsibilities will be accounts payable, accounts receivable, bookkeeping and payroll which are required to be current, complete and accurate. The role will be directly managed by the Office Manager.

 

Responsibilities:

Accounts Payable

1. Issue purchase orders for all purchase requests
2. Input all payable invoices into Xero
3. Prepare the payables list each week for review
4. Prepare the payment file
5. Send remittance advice
6. Review and cancel unnecessary expenses

Accounts Receivable

1. Send invoices
2. Send statements
3. Review expenses to make sure all costs are charged to clients, check the subscription invoices to make sure these are current and correct for
4. Check telephone and texting charges and charge these to clients
5. Check the stationery and postage costs to make sure these are charged to clients

Bookkeeping

1. Reconciliation of accounts, account and bank reconciliations (including Stripe and Gocardless accounts)
2. Prepare BAS and IAS
3. Preparation of financial reports

Payroll

1. Process weekly payroll via Xero
2. Send payroll for review and approval
3. Send payslips to employees
4. Send aba file for upload
5. Set up new employees

 

Skills required:

• Bookkeeping experience
• Xero experience
• Accuracy in data entry
• Attention to detail
• Excel and/or Google Sheets experience
• Payroll experience

 

Systems:

• Xero
• Gmail

 

Work Management:

• Via Zoho Projects and related checklists