Purpose of Position
To provide administration support services to the division’s recruitment and HR team, enabling the efficient and effective delivery of recruitment and people solutions internally.
Duties and Responsibilities
- General administration
- Maintain databases and records as required for the HR team
- Identify and allocate Position Numbers for all new team members and for any existing team member where there is a change of role
- Create and maintain electronic personnel files
- Assist in the provision of HR reporting and data
- Recruitment administration
- Support the preparation of new starter paperwork, including employment contracts and onboarding materials
- Ensure all required paperwork and evidence of qualifications and registrations are returned
- Support team in preparing contractor agreements and maintain contractor database
- Assist the recruitment team with the uploading and refreshing of ads on recruitment platforms
- Assist with the preparation of recruitment data to support the team’s analysis, as required
- Support the team with e-recruit system administration
- Support administration of the candidate referral scheme, ‘Star Finder’
- Learning & Development
- Support L&D resources with the allocation of learning activities via the Learning Management System (LMS)
- Support L&D resources with reporting and monitoring of program uptake and completion rates
- Provide support and information to new and existing team members on the functioning of the LMS
- Quality
- Demonstrate commitment to the Quality Management System (QMS) by performing all tasks in accordance with the client’s QMS
- Adhere to all MedHealth policies and
- Actively identify opportunities for continuous improvement
- Actively identify opportunities for continuous
- Maintain a customer focus at all times and a commitment to deliver service excellence
- Other
- Undertake the role with a sense of passion for service
- Function as an effective, positive team
- Maintain active knowledge of OH&S practices and procedures
- Adhere to safe work practices and procedures when undertaking work tasks
- Carry out other reasonable duties as required.
Key Performance Indicators
- Delivers high quality support to internal stakeholders and Recruitment and HR team, as measured by feedback
- Deliver administrative support that enables reduced time and cost to fill vacancies
- Works with a high degree of accuracy and efficiency
Skills and Experience
- Qualifications / Educational Profile
- Certificate/qualification in office administration is desirable
- Skills / Attributes
- Proven experience in the provision of administrative support to a team
- Exceptional organisation and time management skills, with the ability to manage several priorities
- Customer service focus
- Strong verbal and written communication skills
- Strong attention to detail
- Proficient in the use of Microsoft Office
- Knowledge
- Knowledge of legislation pertaining to employment and recruitment and selection practices is desirable