Recruitment & Systems Administrator – J-1790

Purpose of Position

To provide administration support services to the division’s recruitment and HR team, enabling the efficient and effective delivery of recruitment and people solutions internally.


Duties and Responsibilities

  • General administration
    • Maintain databases and records as required for the HR team
    • Identify and allocate Position Numbers for all new team members and for any existing team member where there is a change of role
    • Create and maintain electronic personnel files
    • Assist in the provision of HR reporting and data
  • Recruitment administration
    • Support the preparation of new starter paperwork, including employment contracts and onboarding materials
    • Ensure all required paperwork and evidence of qualifications and registrations are returned
    • Support team in preparing contractor agreements and maintain contractor database
    • Assist the recruitment team with the uploading and refreshing of ads on recruitment platforms
    • Assist with the preparation of recruitment data to support the team’s analysis, as required
    • Support the team with e-recruit system administration
    • Support administration of the candidate referral scheme, ‘Star Finder’
  • Learning & Development
    • Support L&D resources with the allocation of learning activities via the Learning Management System (LMS)
    • Support L&D resources with reporting and monitoring of program uptake and completion rates
    • Provide support and information to new and existing team members on the functioning of the LMS
  • Quality
    • Demonstrate commitment to the Quality Management System (QMS) by performing all tasks in accordance with the client’s QMS
    • Adhere to all MedHealth policies and
    • Actively identify opportunities for continuous improvement
    • Actively identify opportunities for continuous
    • Maintain a customer focus at all times and a commitment to deliver service excellence
  • Other
    • Undertake the role with a sense of passion for service
    • Function as an effective, positive team
    • Maintain active knowledge of OH&S practices and procedures
    • Adhere to safe work practices and procedures when undertaking work tasks
    • Carry out other reasonable duties as required.

Key Performance Indicators

  • Delivers high quality support to internal stakeholders and Recruitment and HR team, as measured by feedback
  • Deliver administrative support that enables reduced time and cost to fill vacancies
  • Works with a high degree of accuracy and efficiency

Skills and Experience

  • Qualifications / Educational Profile
    • Certificate/qualification in office administration is desirable
  • Skills / Attributes
    • Proven experience in the provision of administrative support to a team
    • Exceptional organisation and time management skills, with the ability to manage several priorities
    • Customer service focus
    • Strong verbal and written communication skills
    • Strong attention to detail
    • Proficient in the use of Microsoft Office
  • Knowledge
    • Knowledge of legislation pertaining to employment and recruitment and selection practices is desirable

+61 2 8016 5500


Suite 69 Level 14, 88 Pitt
Street, Sydney NSW 2000

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