Purpose of Position

To provide administration support services to the division’s recruitment and HR team, enabling the efficient and effective delivery of recruitment and people solutions internally.

 

Duties and Responsibilities

• General administration
  • Maintain databases and records as required for the HR team
  • Identify and allocate Position Numbers for all new team members and for any existing team member where there is a change of role
  • Create and maintain electronic personnel files
  • Assist in the provision of HR reporting and data
• Recruitment administration
  • Support the preparation of new starter paperwork, including employment contracts and onboarding materials
  • Ensure all required paperwork and evidence of qualifications and registrations are returned
  • Support team in preparing contractor agreements and maintain contractor database
  • Assist the recruitment team with the uploading and refreshing of ads on recruitment platforms
  • Assist with the preparation of recruitment data to support the team’s analysis, as required
  • Support the team with e-recruit system administration
  • Support administration of the candidate referral scheme, ‘Star Finder’
• Learning & Development
  • Support L&D resources with the allocation of learning activities via the Learning Management System (LMS)
  • Support L&D resources with reporting and monitoring of program uptake and completion rates
  • Provide support and information to new and existing team members on the functioning of the LMS
• Quality
  • Demonstrate commitment to the Quality Management System (QMS) by performing all tasks in accordance with the client’s QMS
  • Adhere to all MedHealth policies and
  • Actively identify opportunities for continuous improvement
  • Actively identify opportunities for continuous
  • Maintain a customer focus at all times and a commitment to deliver service excellence
• Other
  • Undertake the role with a sense of passion for service
  • Function as an effective, positive team
  • Maintain active knowledge of OH&S practices and procedures
  • Adhere to safe work practices and procedures when undertaking work tasks
  • Carry out other reasonable duties as required.

Key Performance Indicators

• Delivers high quality support to internal stakeholders and Recruitment and HR team, as measured by feedback
• Deliver administrative support that enables reduced time and cost to fill vacancies
• Works with a high degree of accuracy and efficiency

Skills and Experience

• Qualifications / Educational Profile
  • Certificate/qualification in office administration is desirable
• Skills / Attributes
  • Proven experience in the provision of administrative support to a team
  • Exceptional organisation and time management skills, with the ability to manage several priorities
  • Customer service focus
  • Strong verbal and written communication skills
  • Strong attention to detail
  • Proficient in the use of Microsoft Office
• Knowledge
  • Knowledge of legislation pertaining to employment and recruitment and selection practices is desirable