Recruitment & Systems Administrator – J-1790

JOB DESCRIPTION:
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Purpose of Position

To provide administration support services to the division’s recruitment and HR team, enabling the efficient and effective delivery of recruitment and people solutions internally.

 

Duties and Responsibilities

  • General administration
    • Maintain databases and records as required for the HR team
    • Identify and allocate Position Numbers for all new team members and for any existing team member where there is a change of role
    • Create and maintain electronic personnel files
    • Assist in the provision of HR reporting and data
  • Recruitment administration
    • Support the preparation of new starter paperwork, including employment contracts and onboarding materials
    • Ensure all required paperwork and evidence of qualifications and registrations are returned
    • Support team in preparing contractor agreements and maintain contractor database
    • Assist the recruitment team with the uploading and refreshing of ads on recruitment platforms
    • Assist with the preparation of recruitment data to support the team’s analysis, as required
    • Support the team with e-recruit system administration
    • Support administration of the candidate referral scheme, ‘Star Finder’
  • Learning & Development
    • Support L&D resources with the allocation of learning activities via the Learning Management System (LMS)
    • Support L&D resources with reporting and monitoring of program uptake and completion rates
    • Provide support and information to new and existing team members on the functioning of the LMS
  • Quality
    • Demonstrate commitment to the Quality Management System (QMS) by performing all tasks in accordance with the client’s QMS
    • Adhere to all MedHealth policies and
    • Actively identify opportunities for continuous improvement
    • Actively identify opportunities for continuous
    • Maintain a customer focus at all times and a commitment to deliver service excellence
  • Other
    • Undertake the role with a sense of passion for service
    • Function as an effective, positive team
    • Maintain active knowledge of OH&S practices and procedures
    • Adhere to safe work practices and procedures when undertaking work tasks
    • Carry out other reasonable duties as required.

Key Performance Indicators

  • Delivers high quality support to internal stakeholders and Recruitment and HR team, as measured by feedback
  • Deliver administrative support that enables reduced time and cost to fill vacancies
  • Works with a high degree of accuracy and efficiency

Skills and Experience

  • Qualifications / Educational Profile
    • Certificate/qualification in office administration is desirable
  • Skills / Attributes
    • Proven experience in the provision of administrative support to a team
    • Exceptional organisation and time management skills, with the ability to manage several priorities
    • Customer service focus
    • Strong verbal and written communication skills
    • Strong attention to detail
    • Proficient in the use of Microsoft Office
  • Knowledge
    • Knowledge of legislation pertaining to employment and recruitment and selection practices is desirable